Quickly and easily enter and submit your mileage expenses with Declaree. Using auto-complete, origin- and destination address-suggestions appear automatically, so that the employee does not have to type each address entirely. Once the locations are entered, the distance is calculated automatically. You can choose between the fastest or shortest route in your settings. To come up with the fastest route, Declaree uses real-time data from Google Maps. The calculated route will be displayed on the map. Based on the travel distance and the selected- or available mileage rate, the total mileage compensation will be determined.

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Easily enter locations

Entering addresses can be difficult on a mobile device. Declaree uses auto-complete, so after entering the first three characters, the app will suggest locations matching the search term. This saves time and provides a better user experience. Are you traveling to your destination via multiple locations? No problem, you can add up to 5 locations per trip. Additionally, you can indicate whether it concerns a one-way or a return trip.

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Standard Routes

Do you frequently travel the same route?  There is no need to create a new mileage expense every time; instead, you can easily select multiple dates. For each of the selected dates, a separate expense will be created for the same route and details.

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Deviating distances

Allow or prohibit employees to manually edit distances on their mileage expenses. Add and calculate distances in either miles or kilometers.

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Check out more features

Digital Expense Management

Declaree enables a simple, seamless digital process of expense management, thus optimizing cost accounting for companies and their employees.

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Credit Card Integration

Declaree automatically connects credit card transactions to individual employee expenses, avoiding the search for a receipt.

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Daily Allowances & Advances

The travel module offers advanced support to business travellers, enabling them to make the most out of their trips by automating correct allowances for meals, regardless of the time of day or destination.

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Mileage Expenses

Quickly and easily enter and submit your mileage expenses with Declaree. The mileage is automatically calculated based on the start and end locations.

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Integrated Back Office

The seamless integration between Declaree and your ERP or accounting system avoids errors and automatically allocates expenses to the correct categories.

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Data Provisioning

The Analysis Tool provides a clear overview of expenses per employee within your organization. Detailed graphs offer you detailed insight into expense patterns for strategic decision making.

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Business Rules

Easily enforce business rules for company compliance to control employee spending by defining your company policies. Policies are easy to add and manage.

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Groups

With groups, employees can only submit expenses to the categories that are available to them. These categories can be set and changed from the beginning.

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Single Sign On

Employees sign in to Declaree with just one click using Single Sign On. Easy, fast, and very safe.

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Workflows

Individual workflows offer a structured process. Select the correct approver for every message with the help of guidelines.

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Custom Fields

Use custom fields to capture the important properties of a user, report or expense. These fields are highly adaptable, meaning we can create the perfect fit for you and exports tailored to your needs.

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White Label

White Label possibilities are endless. Create your own domain and app that fit with your company's corporate image.

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Currency Converter

Reporting expenses while conducting business abroad is easy. Submit them in the foreign currency and they are automatically converted into your organization's currency.

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Categories & Cost Centers

Cost centers are used to categorize expenses and can be linked to the equivalent cost centers in your financial back office.

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