Quickly and easily enter and submit your mileage expenses with Declaree. Using auto-complete, origin- and destination address-suggestions appear automatically, so that the employee does not have to type each address entirely. Once the locations are entered, the distance is calculated automatically. You can choose between the fastest or shortest route in your settings. To come up with the fastest route, Declaree uses real-time data from Google Maps. The calculated route will be displayed on the map. Based on the travel distance and the selected- or available mileage rate, the total mileage compensation will be determined.

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Easily enter locations

Entering addresses can be difficult on a mobile device. Declaree uses auto-complete, so after entering the first three characters, the app will suggest locations matching the search term. This saves time and provides a better user experience. Are you traveling to your destination via multiple locations? No problem, you can add up to 5 locations per trip. Additionally, you can indicate whether it concerns a one-way or a return trip.

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Standard Routes

Do you frequently travel the same route?  There is no need to create a new mileage expense every time; instead, you can easily select multiple dates. For each of the selected dates, a separate expense will be created for the same route and details.

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Deviating distances

Allow or prohibit employees to manually edit distances on their mileage expenses. Add and calculate distances in either miles or kilometers.

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Check out more features

Digital Expense Management

Declaree enables a seamless digital and simple process surrounding expense management and thus optimizes the cost accounting for companies and their employees.

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Creditcard Integration

Declaree connects creditcard transactions automatically to individual expenses of employees and avoids searching for receipts.

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Daily Allowances & Advances

Fully supporting business travellers to automatically get the right travel allowances for meals, hours and destinations, the travel module offers advanced support for business travellers, so that they make the most out of a seamless trip.

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Mileage expenses

Quickly and easily enter and submit your mileage expenses with Declaree. Once the locations are known the mileage is calculated automatically.

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Integrated Backoffice

The seamless integration between Declaree and the ERP- or accounting system avoids making mistakes and automatically orders expenses in the correct categories.

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Data Provisioning

The Analysis-Tool provides a clear overview of the expenses per employees within your organization. Detailed graphs offer you a perfect insight in expense patterns

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Business Rules

Easily implement business rules for company compliance in order to control employee spending by defining all kinds of company policies which are easy to add and manage.

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Groups

With groups, employees can only submit expenses to the categories that are available to them. These categories can be set, and changed from the beginning.

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Single Sign-On

Employees can sign in to Declaree with only one click by using the Signle Sign-On option. Easy and fast, whilst maintaining full safety.

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Workflows

Individual Workflows offer a structure process. The correct approver for every message can be selected with the help of different guidelines.

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Custom Fields

Use custom fields to capture vital properties of a user, report or expenses. These fields are highly adaptable and together, we can create the perfect fit, and exports for your needs.

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White Label

With White Label the possibilities are endless. You can create your own domain and app that fit with the corporate image of your company.

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Currency Converter

Reporting expenses while conducting business abroad is as easy as always. Just submit them in the foreign currency and they will automatically be converted to the currency of your organization.

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Categories & Cost Centers

Cost centers can be used to classify expenses and can be related to the equivalent cost centers used in your financial back-office.

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