Use Groups to provide employees with different options. For example, create groups based on departments and make sure that employees only see cost types and projects relevant for them.

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Relevant options

Make sure your employees only choose cost categories, cost centre and projects for which they can actually incur costs. When you use groups, only those options are visible that have been made available to the specific group. This also applies to mileage rates for example. If several mileage reimbursement rates are used within your organisation, you can ensure that the employee can only see and select the rate he or she is eligible for.

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Specific regulations

In addition to making available only relevant fields, Groups can also be used to implement specific expense guidelines. For example, you can implement different maximum amounts for groups of employees in the same cost category.

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Digital Expense Management

Declaree enables a simple, seamless digital process of expense management, thus optimizing cost accounting for companies and their employees.

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Credit Card Integration

Declaree automatically connects credit card transactions to individual employee expenses, avoiding the search for a receipt.

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Daily Allowances & Advances

The travel module offers advanced support to business travellers, enabling them to make the most out of their trips by automating correct allowances for meals, regardless of the time of day or destination.

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Mileage Expenses

Quickly and easily enter and submit your mileage expenses with Declaree. The mileage is automatically calculated based on the start and end locations.

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Integrated Back Office

The seamless integration between Declaree and your ERP or accounting system avoids errors and automatically allocates expenses to the correct categories.

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Data Provisioning

The Analysis Tool provides a clear overview of expenses per employee within your organization. Detailed graphs offer you detailed insight into expense patterns for strategic decision making.

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Business Rules

Easily enforce business rules for company compliance to control employee spending by defining your company policies. Policies are easy to add and manage.

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Groups

With groups, employees can only submit expenses to the categories that are available to them. These categories can be set and changed from the beginning.

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Single Sign On

Employees sign in to Declaree with just one click using Single Sign On. Easy, fast, and very safe.

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Workflows

Individual workflows offer a structured process. Select the correct approver for every message with the help of guidelines.

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Custom Fields

Use custom fields to capture the important properties of a user, report or expense. These fields are highly adaptable, meaning we can create the perfect fit for you and exports tailored to your needs.

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White Label

White Label possibilities are endless. Create your own domain and app that fit with your company's corporate image.

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Currency Converter

Reporting expenses while conducting business abroad is easy. Submit them in the foreign currency and they are automatically converted into your organization's currency.

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Categories & Cost Centers

Cost centers are used to categorize expenses and can be linked to the equivalent cost centers in your financial back office.

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