Categories & Cost Centers

Easily sort all expenses by their correct codes with predefined categories and costcenters. Employees select the cost category that fits the nature of their expense best. Declaree has multiple default categories and costcenters (e.g. “Parking costs”, “Food and Beverages”), which can be customized to fit your business case completely. You can add a ledger code to each category, as well as to costcenters and projects. These can also be linked to the codes from your financial backoffice system. All information is included in the export of expenses so that costs will be booked correctly.

Groups and Categories

Categories and projects can be assigned to specific groups. This way, you can ensure that users always allocate their costs to the project(s) available to them. Groups also allow you to limit the amount of options an employee is shown, so that only options an employee is allowed to use are selectable. Are different departments allowed to use the same categories, but with different maximum amounts per department? Use Business Rules to further customize maximum’s per employee and/or group.

Multiple levels

It is possible to add multiple levels of costcenters or projects. For example, if your company conducts multiple projects for one client, you can simplify the process for your employees by letting them first select the client, and then showing all active projects for this client.

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Digital Expense Management

Declaree enables a seamless digital and simple process surrounding expense management and thus optimizes the cost accounting for companies and their employees.

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Business Rules

Easily implement business rules for company compliance in order to control employee spending by defining all kinds of company policies which are easy to add and manage.

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Data Provisioning

The Analysis-Tool provides a clear overview of the expenses per employees within your organization. Detailed graphs offer you a perfect insight in expense patterns

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