Simplify your expense management processes by using Declaree. Employees are able to quickly and easily add their company expenses with the Declaree apps. Expense reports are submitted to the respective managers and easy selection of the correct categories and cost centers only leaves the financial controllers to check if the selection made matches the costs. For each step in the process, Declaree offers the perfect features to simplify the expense management process for everyone, from the employees to the financial controllers.

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Easily add expenses to the app

Company costs can easily be entered using the web application or smartphone apps. Both smartphone apps are native, which means they can be used offline. When a stable internet connection is available the apps will synchronize the expense information to the webapplication. Set up Declaree to match the needs of your organization. Use categories to specify the type of costs (and link them directly to the correct ledger) and use cost centers to further allocate the expenses. It is also possible to collect more information on each expense, using the “Custom fields”option. The smartphone apps are available for free in both the App Store as well as the Google Play Store. Would you rather have the app in your own company’s brand? Use the Declaree whitelabel feature.

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Send reports in flexible workflows for approval

The added expenses have to be bundled in a report (e.g. Expenses May) before they can be (either manually or automatically) submitted to the manager. When the report is submitted, the approver will be defined based on either a hierarchical approval workflow, a project-based workflow or a Custom Workflow, tailormade to meet the needs of your organization. Employees can follow their report and see where in the process their report is located by checking the report status and current approver. Using Business Rules, approvers and financial controllers are directly made aware of expenses that might need extra attention.

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Direct export to your accounting system

After the final approval of expense reports they can be exported to your financial software. Webservice connections are available of most popular cloud-based financial software such as Exact Online and Twinfield, standard export formats are available for on-premise software, as well as a very flexible export module where the correct format for all financial software can be generated (more about this under “Integrated Backoffice“).

Other features

Besides the perfect support of your expense management process, Declaree offers features to help digitalize other related processes as well. Such as creditcard integrations that automatically match receipts to transactions, the Business Traveler module that automatically calculates compensations and daily allowances based on trip time and possibilities to connect your existing HR software

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Check out more features

Digital Expense Management

Declaree enables a simple, seamless digital process of expense management, thus optimizing cost accounting for companies and their employees.

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Credit Card Integration

Declaree automatically connects credit card transactions to individual employee expenses, avoiding the search for a receipt.

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Daily Allowances & Advances

The travel module offers advanced support to business travellers, enabling them to make the most out of their trips by automating correct allowances for meals, regardless of the time of day or destination.

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Mileage Expenses

Quickly and easily enter and submit your mileage expenses with Declaree. The mileage is automatically calculated based on the start and end locations.

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Integrated Back Office

The seamless integration between Declaree and your ERP or accounting system avoids errors and automatically allocates expenses to the correct categories.

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Data Provisioning

The Analysis Tool provides a clear overview of expenses per employee within your organization. Detailed graphs offer you detailed insight into expense patterns for strategic decision making.

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Business Rules

Easily enforce business rules for company compliance to control employee spending by defining your company policies. Policies are easy to add and manage.

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Groups

With groups, employees can only submit expenses to the categories that are available to them. These categories can be set and changed from the beginning.

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Single Sign On

Employees sign in to Declaree with just one click using Single Sign On. Easy, fast, and very safe.

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Workflows

Individual workflows offer a structured process. Select the correct approver for every message with the help of guidelines.

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Custom Fields

Use custom fields to capture the important properties of a user, report or expense. These fields are highly adaptable, meaning we can create the perfect fit for you and exports tailored to your needs.

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White Label

White Label possibilities are endless. Create your own domain and app that fit with your company's corporate image.

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Currency Converter

Reporting expenses while conducting business abroad is easy. Submit them in the foreign currency and they are automatically converted into your organization's currency.

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Categories & Cost Centers

Cost centers are used to categorize expenses and can be linked to the equivalent cost centers in your financial back office.

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