Easily sort all expenses by their correct codes with predefined categories and costcenters. Employees select the cost category that fits the nature of their expense best. Declaree has multiple default categories and costcenters (e.g. “Parking costs”, “Food and Beverages”), which can be customized to fit your business case completely. You can add a ledger code to each category, as well as to costcenters and projects. These can also be linked to the codes from your financial backoffice system. All information is included in the export of expenses so that costs will be booked correctly.

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Groups and Categories

Categories and projects can be assigned to specific groups. This way, you can ensure that users always allocate their costs to the project(s) available to them. Groups also allow you to limit the amount of options an employee is shown, so that only options an employee is allowed to use are selectable. Are different departments allowed to use the same categories, but with different maximum amounts per department? Use Business Rules to further customize maximum’s per employee and/or group.

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Multiple levels

It is possible to add multiple levels of costcenters or projects. For example, if your company conducts multiple projects for one client, you can simplify the process for your employees by letting them first select the client, and then showing all active projects for this client.

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Check out more features

Digital Expense Management

Declaree enables a seamless digital and simple process surrounding expense management and thus optimizes the cost accounting for companies and their employees.

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Creditcard Integration

Declaree connects creditcard transactions automatically to individual expenses of employees and avoids searching for receipts.

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Daily Allowances & Advances

Fully supporting business travellers to automatically get the right travel allowances for meals, hours and destinations, the travel module offers advanced support for business travellers, so that they make the most out of a seamless trip.

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Mileage expenses

Quickly and easily enter and submit your mileage expenses with Declaree. Once the locations are known the mileage is calculated automatically.

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Integrated Backoffice

The seamless integration between Declaree and the ERP- or accounting system avoids making mistakes and automatically orders expenses in the correct categories.

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Data Provisioning

The Analysis-Tool provides a clear overview of the expenses per employees within your organization. Detailed graphs offer you a perfect insight in expense patterns

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Business Rules

Easily implement business rules for company compliance in order to control employee spending by defining all kinds of company policies which are easy to add and manage.

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Groups

With groups, employees can only submit expenses to the categories that are available to them. These categories can be set, and changed from the beginning.

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Single Sign-On

Employees can sign in to Declaree with only one click by using the Signle Sign-On option. Easy and fast, whilst maintaining full safety.

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Workflows

Individual Workflows offer a structure process. The correct approver for every message can be selected with the help of different guidelines.

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Custom Fields

Use custom fields to capture vital properties of a user, report or expenses. These fields are highly adaptable and together, we can create the perfect fit, and exports for your needs.

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White Label

With White Label the possibilities are endless. You can create your own domain and app that fit with the corporate image of your company.

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Currency Converter

Reporting expenses while conducting business abroad is as easy as always. Just submit them in the foreign currency and they will automatically be converted to the currency of your organization.

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Categories & Cost Centers

Cost centers can be used to classify expenses and can be related to the equivalent cost centers used in your financial back-office.

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