Save time with Business Rules by Declaree. Control employee spending by defining all kinds of company policies, such as “expenses in category Taxi may not exceed €40 per month”, “An employee may never submit fuel expenses and public travel expenses on the same day”, set a maximum for business lunches, which are easy to add and manage. With the help of the rule-engine of Declaree employees can be bound to submit expenses in line with the rules, preventing uncertainties or discussions later. At the same time, an employee, manager or head of finances can notice whether or not an expense is in line with the Business Rules. If an expense does not comply with regulations, it will be marked automatically and the employee will get a notification.

Business-rules-1

Tailor your policies per group

Regulations may deviate per group or individual. You can set different regulations for different groups of employees, countries, projects or other criteria. You can also set informative notes that teach your employees what expenses they can declare. This way, you can set differentiating maximums for all cost categories.

declaree_business-rule

Variety of Business Rules

You are able to set three different types of Business Rules. An enforcing rule prevents an incorrect expense to be submitted by an employee. The warning rule shows the employee a notification that a rule is to be broken and why, but allows the employee to submit, for example, an expense that is incurred for a special case. The informative rule only brings the employee to the attention that a rule is broken by adding a blue colour.

Ready to dive deep?

We love to show you all the expense management features we've got to offer. In a brief 30 minutes demo we'll explain how you too can adopt a digital way of expense reporting.

Book a demo

Check out more features

Digital Expense Management

Declaree enables a seamless digital and simple process surrounding expense management and thus optimizes the cost accounting for companies and their employees.

Learn more

Creditcard Integration

Declaree connects creditcard transactions automatically to individual expenses of employees and avoids searching for receipts.

Learn more

Daily Allowances & Advances

Fully supporting business travellers to automatically get the right travel allowances for meals, hours and destinations, the travel module offers advanced support for business travellers, so that they make the most out of a seamless trip.

Learn more

Mileage expenses

Quickly and easily enter and submit your mileage expenses with Declaree. Once the locations are known the mileage is calculated automatically.

Learn more

Integrated Backoffice

The seamless integration between Declaree and the ERP- or accounting system avoids making mistakes and automatically orders expenses in the correct categories.

Learn more

Data Provisioning

The Analysis-Tool provides a clear overview of the expenses per employees within your organization. Detailed graphs offer you a perfect insight in expense patterns

Learn more

Business Rules

Easily implement business rules for company compliance in order to control employee spending by defining all kinds of company policies which are easy to add and manage.

Learn more

Groups

With groups, employees can only submit expenses to the categories that are available to them. These categories can be set, and changed from the beginning.

Learn more

Single Sign-On

Employees can sign in to Declaree with only one click by using the Signle Sign-On option. Easy and fast, whilst maintaining full safety.

Learn more

Workflows

Individual Workflows offer a structure process. The correct approver for every message can be selected with the help of different guidelines.

Learn More

Custom Fields

Use custom fields to capture vital properties of a user, report or expenses. These fields are highly adaptable and together, we can create the perfect fit, and exports for your needs.

Learn more

White Label

With White Label the possibilities are endless. You can create your own domain and app that fit with the corporate image of your company.

Learn more

Currency Converter

Reporting expenses while conducting business abroad is as easy as always. Just submit them in the foreign currency and they will automatically be converted to the currency of your organization.

Learn more

Categories & Cost Centers

Cost centers can be used to classify expenses and can be related to the equivalent cost centers used in your financial back-office.

Learn more

Receive the latest news about fintech, business travel and developments at Declaree